Arrival at the hotel

Dear Colleagues,

On arriving at Hotel Mercure Korona, on June 15th or 16th, please proceed to the Confucius Conference registration desk in the hotel lobby.
Here you will be able to register for the conference; we will provide you with all the relevant materials and information, and help you to check in to the hotel.

We look forward to meeting you soon in Budapest!

Meeting at the Airport

Dear Colleagues!

If you arrive to Budapest by plane on Jun-15, between 8:00-21:00, or on Jun-16, 8:00-16:00, we will welcome you at the Budapest Airport and will help you to travel to the Hotel Mercure Korona by our transfer buses.

Some of our colleagues will wait for you at the Airport holding a sign with the logo of Hanban.

In all three terminals we will have an easy to find meeting point, where our colleagues will wait for you. These meeting points are:

1. Terminal 1: “Meeting point sign” in front of exit after passport control.

2. Terminal 2.A.: at the “Information desk”.

3. Terminal 2.B.: at the “Airport shuttle bus” service desk.

Hope to see you soon in Budapest!

Flight details

25 May, 2011.

Dear Colleagues,
You are kindly requested to enter all your Flight information on the registration site as soon as possible, if you have not already done so. We can guarantee your transport from Budapest Airport to the Hotel only if you provide full flight information:
1. Flight number
2. Arrival time
3. Arrival Terminal

Thank you for your cooperation!

Double room extension

25 May, 2011.

Dear Colleagues,
We wish to inform you that, in accordance with the arrangements made by Hanban, we can provide accommodation only for conference participants and only in single room accommodation (June 16 - 18).

If you intend to come with a companion and therefore need a double room, there is a surcharge of
€10 per room per night, which you can pay at check-in when you arrive at the hotel.

If you need a double room, please contact our hotel room manager directly by e-mail at:
h1765-sb4@accor.com

Please include the following information in your message:
1. Your name,
2. The name of your companion,
3. Check-in date,
4. Check-out date.

Please note: Credit card authorization is not needed in this case.
However, if you intend to stay for a longer time in Budapest (before and/or after June16-18), you must send a Credit card authorization.
For details, please read the following message:

* * *

Dear Colleagues,
In accordance with the provision of Hanban, we wish to inform you that we can provide accommodation for participants for only 2 nights during the conference (June 16 - 18): check–in date: June 16, departure date and time: June 18, by 10:00 am).
If you intend to stay for a longer period (either arriving earlier or departing later) you will need to pay the expenses of any extra nights on your own. In this case please download the credit card authorization form from our website http://www.confucius-institutes.eu/pdf/2011-05-13-Credit_card_authorisation-ELTE.pdf,
read the following information, and then send it directly to our hotel manager by e-mail.

We wish to ask you to fill out the attached credit card authorization form to guarantee your room reservation for the extra nights. Please send the completed form to the e-mail address h1765-sb4@accor.com
or to the fax number +361 318 3867

In your letter please refer to the name of the event (Conference of Confucius Institutes) and please give the following information:
1. Your name,
2. Check in date,
3. Check out date.

* * *

Thank you for your cooperation!

Airport Transfer

Dear Colleagues!

Please note that we can provide assistance and transport from Budapest airport to the hotel only on June 15, between 08:00 and 21:00, on June 16, between 08:00 and 16:00, and from the hotel to Budapest airport on June 18, between 14:00 and 21:00.
If you need to travel to or from the airport at other times you will need to arrange your transportion on your own.

Your destination in Budapest is:
Hotel Mercure Korona
Kecskemeti utca 14
1053 – BUDAPEST,
Tel : +36)1/4868800
Here you can find the different kinds of transportation that are available:

By taxi

Főtaxi, the taxi company with the longest traditions in Hungary will transfer the passengers between all three terminals and Budapest. Főtaxi's reputation, reliable and stable background, fair business behaviour and favourable rates are the guarantee for high-standard service quality.
Reservations can be made in person at Főtaxi booths located at the exit at Ferihegy 1, Ferihegy 2A and Ferihegy 2B terminals. At the taxi rank in front of the stands taxis are parking continuously waiting for passengers, in case of a special request there is only a few minutes to wait for the taxi arriving from the nearby parking.
Főtaxi will use the following rates to transport passengers between Ferihegy-Budapest and Budapest-Ferihegy.

Ferihegy - Budapest

District:	Rates in HUF*	Rates in Euro**
District 2	5.100	21

*Prices include VAT. The rates refer to a ride from the airport to the given address, thus excludes the surcharge arising out of the passenger’s special request beyond the given address.
** the Prices indicated in EURO are subject to the actual HUF/EUR exchange rate.

At each ride the taxi meter will be on, thus if the amount on the taxi meter upon arrival to the given address is lower than the sum officially given for the given zone, the passenger need to pay only this amount. Passengers reporting at the Főtaxi stand will receive a voucher, which contains among others the fare. This voucher can be used at eventual passenger complaint, thus it is recommended to keep it.
Főtaxi contact details
Customer Service:(+36-1) 222 2 222
e-mail: Főtaxi@Főtaxi.eu

By minibus

The transfer operates as a shared-ride service, which means that passengers travelling to/from the same/ closely situated address are escorted in the same vehicle. The travelling time is optimized and supervised by a GPS-based fleet-monitoring system, which is capable of displaying the actual position of all vehicles in real-time. Every vehicle is equipped with dual-air conditioning systems and free Wi-Fi hotspots for gratis internet access, further increasing the passenger comfort during the journey.

The service provides the transfer with a boarding capacity of 8 to 10, and 30 to 50 passengers. The AirportShuttle-Minibus Desks are to be found at every terminal (Terminal 1, Terminal 2A and 2B) and welcome the arriving guests to Hungary at the „Gates of the Country”. All Minibuses arrive to and depart from the Terminals’ Main Entrance.

Reservations can be made in person at the AirportShuttle-Minibus Desks or 24 hours before your flight departure via online reservation system (www.airportshuttle.hu), through travel agencies or by calling the Call Center by dialing the number (+36-1) 296-8555.

The online reservation can be made and the payment is done in a few seconds. If you've succeeded in paying with your credit card, you will be sent a Confirmation E-Mail and a text message (SMS) with your Reservation Code and Invoice in it. With the Reservation Code the passenger is authorized to register at the AirportShuttle-Minibus Desk at a separate e-Ticket Lane with no queue.

For the exact and actual transfer fees please refer to this page

Contacts:
Telephone (24 hours a day)
(+36-1) 296 8555

Fax: (+36-1) 296 8993

General information:
info@airportshuttle.hu

Booking:
booking@airportshuttle.hu

By public transport

Budapest Airport is relatively well accessible also by Public Transportation means. Passengers are taken by a direct bus service from (and between) Terminals 1 and 2, called the Bus 200E to Kőbánya-Kispest metro terminal.
This service adjusts much better to the passenger traffic at the airport: it is larger so bigger luggages can be transported; it operates more frequently; and it operates for longer hours provideing a link between the city and the airport even after mindnight and at early dawn.
Bus 93 operates from Terminal 1 to Kőbánya-Kispest Metro Station. By the 'blue’ (3) Metro you can reach Deák Ferenc Square in the City in 20 minutes. Public Transportation Means can be used for a fare: the one-way through-ticket costs HUF 300, and from 1 February 2010: HUF 320. (400 HUF when buying on the bus from the driver).

Accommodation for longer period

Dear Collegues,

In accordance with the provision of Hanban, we wish to inform you that we can provide accomodation for participants for only 2 nights during the conference (June 16 - 18): check–in date: June 16, departure date and time: June 18, by 10:00 am).
If you intend to stay for a longer period (either arriving earlier or departing later) you will need to pay the expenses of any extra nights on your own. In this case please read the following and send the attached credit card authorisation form directly to the hotel by e-mail.

“We wish to ask you to fill out the attached credit card authorisation form to guarantee your room reservation for the extra nights. Please send the completed form to the e-mail address h1765-sb4@accor.com
or to the fax number 00361 318 3867,
referring to the name of the event (Conference of Confucius Institutes).
Thank you for your cooperation.”

Departure Information

Transport to Airport on June 18th

We wish to inform you that on June 18th we will provide transport from Mercure Hotel Korona to the Budapest Airport between 14:00 and 21:00.
If your departure is between these times, and if you request this free service, please meet our assistants in the Hotel lobby 3 hours ahead of your takeoff time.

Please note:
From the hotel to the Airport we need to calculate approx. 1 hour’s travel time (depending on traffic conditions in the city). You may arrive to the airport 2 hours ahead of your takeoff time.